🎙️ The Intake Page

The intake page is the star of the show — it's the beautiful, distraction‑free page where your respondents record their voice feedback. Every intake link you create automatically generates one of these pages, ready to share.

Respondents don't need a Sayify account. They just open the link, speak, and submit. It's that simple. ✨

Here's what a typical intake page looks like:

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🌐 How to Access It

Every intake link lives at a public URL like this:

https://your-subdomain.sayify.pro/i/your-custom-slug

For example, if your subdomain is acme and your slug is product-feedback:

https://acme.sayify.pro/i/product-feedback

💡 Tip: Share this URL anywhere — email, Slack, SMS, QR code, or embed it on your website. It works on any device, no app install required.

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🚶 The Respondent Journey

Here's exactly what your respondents experience, step by step:

1. ✨ Loading Screen

A polished, animated loading screen appears while Sayify prepares the experience. It sets a professional first impression with smooth animations and your brand colours.

2. 👋 Welcome Screen

The respondent sees your form title and description — giving them context about what they're being asked and why it matters.

3. 📝 One Question at a Time

Questions are presented one at a time in a clean, focused layout. This keeps the experience calm and unrushed. A progress bar at the top shows how far along they are.

Depending on the question type, respondents will see:

Question Type	What the Respondent Sees
🎤 Voice	A big, friendly microphone button — tap to record, tap again to stop. They can re‑record as many times as they like.
✏️ Text	A clean text input field.
🎤✏️ Voice + Text	Choice between recording voice or typing — great for accessibility.
📋 Multiple Choice	Polished selection cards to pick from.
🔢 Number	A numeric input field.
📧 Email	A validated email input.
📅 Date	A date picker.
✅ Yes / No	Two clear choice buttons.
📎 File Upload	A drag‑and‑drop area or file browser.

4. 🧠 AI Follow‑Up (Optional)

If you've enabled dynamic AI probing, something magical happens after a voice answer: the AI listens to what the respondent said and may ask a smart follow‑up question to go deeper. The respondent can answer or skip it — no pressure.

5. ⏳ AI Evaluating

Behind the scenes, Sayify's AI analyses each voice answer in real‑time — transcribing, detecting sentiment, and extracting topics. The respondent sees a subtle "evaluating" animation while this happens (it only takes a moment).

6. 🎉 Thank You Screen

After the last question is submitted, a success screen appears with your custom thank‑you message. If you've configured a redirect URL, the respondent is automatically sent there after a few seconds.

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⚙️ Customising the Experience

You control how the intake page looks and behaves through your link settings and tenant branding.

Link‑Level Settings

These are configured when creating or editing an intake link:

Setting	What it does
Title	The headline respondents see at the top of the page.
Description	Supportive context — explain what you're collecting and why.
Thank You Message	Custom message shown after successful submission.
Redirect URL	Automatically send respondents to another page after submission.
Require Email	Ask respondents for their email before or after responding.
Allow Anonymous	Let respondents submit without providing any identifying information.

Tenant Branding

For a fully branded experience, configure these in Settings → Tenant Settings:

Branding Option	What it controls
Brand Name	Your company or product name, shown in the header.
Logo	Your logo displayed at the top of the intake page.
Primary Colour	Applied to buttons, accents, and the progress bar.
Accent Colour	Used for gradients and secondary highlights.
Background Style	Choose a solid colour, gradient, or custom background image.
Font Family	Pick a typeface that matches your brand.
Button Style	Rounded, square, or pill‑shaped buttons.
Header Layout	Centered or left‑aligned header positioning.
Powered by Sayify	Toggle the "Powered by Sayify" badge on or off.

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🎨 Layout Templates

Sayify offers two layout templates for the intake page. You can choose the one that best fits your brand:

Centered Card (Default)

A clean, focused card centered on a vibrant gradient background. Best for simple, quick forms where you want respondents to stay focused on one thing at a time.

Hero Split (B2B Branding)

A two‑column layout with a branded hero section on the left (your headline, description, and trust bullets) and the form content on the right. Perfect for enterprise and B2B use cases where you want to reinforce credibility alongside the form.

The hero split layout supports additional customisations:

Setting	What it does
Headline	Bold headline text in the hero area.
Subheadline	Supporting text below the headline.
Trust Bullets	A list of trust‑building points (e.g. "🔒 Your responses are private", "⏱️ Takes less than 2 minutes").
Footer Text	Custom text at the bottom of the page.
Links	Add links to your privacy policy, terms, or website.

💡 Tip: Choose your layout template in Settings → Tenant Settings → Collector Theme.

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📱 Mobile‑Friendly & Embeddable

The intake page is designed to work beautifully everywhere:

• 📱 Fully responsive — Looks great on phones, tablets, and desktops. Voice recording works on all modern mobile browsers.
• 🖼️ Embeddable — The page auto‑detects when it's loaded inside an <iframe> and adapts its layout accordingly. Embed it in your website, help desk, or intranet.
• ⚡ Fast — Lightweight and optimised for quick load times, even on slow connections.

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🛡️ Error Handling

Sayify handles errors gracefully so respondents are never left confused:

Scenario	What the Respondent Sees
Link not found	A friendly "Link Not Found" page with a clear explanation.
Link paused/inactive	A message explaining the form is currently not accepting responses.
Network issue	Helpful inline notices with a prompt to retry.
Transcription trouble	An automatic fallback to text input — the respondent can type instead of re‑recording.
Submission error	Responses are still captured; the respondent sees a graceful completion.

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💡 Best Practices for Great Intake Pages

Here are some tips to maximise response rates and quality:

• Write a warm description — Tell respondents what you're collecting and why their input matters. People respond better when they feel heard.
• Keep it short — 3–5 questions is the sweet spot. Every extra question reduces completion rates.
• Lead with voice — Put your most important, open‑ended question first while respondents are freshest.
• Enable AI follow‑ups — Dynamic probing gets you 2–3× richer responses without adding more questions.
• Brand it — Adding your logo and colours makes the experience feel professional and trustworthy.
• Use a thank‑you redirect — Send respondents back to your website after submission for a seamless experience.
• Test on mobile — Most respondents will use their phones. Make sure it feels great.

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🎓 What's Next?

• Templates — Browse pre‑built form templates for your industry.
• Inbox — Learn how to review and manage incoming responses.
• Alerts — Set up AI‑powered notifications for new feedback.
• Branding — Dive deeper into tenant branding customisation.
• Key Concepts — Review all platform building blocks.