Stop Spending 3 Hours on the Report Your VP Reads in 5 Minutes
Your VP asks for a feedback report for tomorrow's board meeting. You have 400 responses across 3 forms. The data is in your Sayify dashboard, but the board does not log into Sayify.
So you start the export-and-format dance. Download a CSV. Open in Excel. Fix the column headers. Remove internal fields. Format dates. Add a chart. Copy the NPS score. Paste it into a slide deck. Repeat for each form.
Three hours later, you have a report that will be outdated by next week.
Data that lives only in a dashboard is data that nobody else can use. The product team needs it in a spreadsheet for roadmap prioritization. The CS team needs it in a PDF for executive updates. The design team needs it filtered by feature mentions for UX research.
Sayify exports your data in the format each team needs, with all AI analysis included. Excel with full formatting. CSV for data tools. PDF for human-readable reports. One click. No reformatting.
Export Formats
Excel (.xlsx)
The full-featured export for analysis and reporting:
- Formatted columns with proper data types (numbers, dates, text)
- AI analysis included: Transcriptions, sentiment labels, keywords, urgency scores, and evaluation summaries
- Multiple sheets: Summary sheet + raw data sheet
- Filterable: All columns support Excel's built-in filtering
- Charts-ready: Column formats are optimized for pivot tables and charts
Best for: Product teams doing quarterly analysis, CS managers building dashboards, anyone who needs to slice and dice the data.
CSV (.csv)
The universal format for data tools:
- Comma-separated values compatible with every spreadsheet, database, and BI tool
- All fields included: Same data as Excel, without formatting
- Import-ready: Drop into Google Sheets, Airtable, Notion, or your data warehouse
- Programmatic use: Parse with Python, R, or any scripting language
Best for: Data engineers loading into warehouses, analysts importing into BI tools, developers building custom reports.
The human-readable report for stakeholders:
- Formatted report with your form name, date range, and response count
- Per-response detail: Each response on its own section with all answers, transcriptions, and AI analysis
- Print-ready: Professional layout for physical distribution or email attachment
- Summary section: Aggregate metrics, sentiment distribution, and key themes
Best for: Executive updates, board reports, client deliverables, compliance documentation.
What Every Export Includes
| Data Point | Excel | CSV | |
|---|---|---|---|
| All question answers | Yes | Yes | Yes |
| Voice transcriptions | Yes | Yes | Yes |
| Sentiment labels | Yes | Yes | Yes |
| AI evaluation summaries | Yes | Yes | Yes |
| Keywords extracted | Yes | Yes | Yes |
| Urgency scores | Yes | Yes | Yes |
| Star ratings and NPS scores | Yes | Yes | Yes |
| Submission timestamps | Yes | Yes | Yes |
| Respondent info (name, email) | Yes | Yes | Yes |
| File attachment URLs | Yes | Yes | Yes |
| Case status | Yes | Yes | Yes |
| Assigned team member | Yes | Yes | Yes |
Every AI insight travels with the data. When your product team opens the Excel file, they see the transcription, sentiment, and keywords for every response. They do not need Sayify access. They do not need to listen to audio files. The AI analysis is right there in the spreadsheet.
Export Workflows That Save Time
The Quarterly Board Report (Was 3 Hours, Now 5 Minutes)
- Open your main feedback form
- Filter by date range (this quarter)
- Click Export → PDF
- The report generates with summary metrics, sentiment distribution, and per-response details
- Attach to email or slide deck
No reformatting. No chart-building. No copy-pasting between tools.
The Product Roadmap Input (Was Manual Tagging, Now AI-Ready)
- Export all responses as Excel
- Filter the "Keywords" column for feature-related terms
- Pivot by keyword frequency
- The top 10 most-mentioned keywords are your customer-driven roadmap priorities
- Share with the product team
The AI already tagged every response with keywords. You are pivoting on AI-extracted data, not manually reading and tagging 400 responses.
The Multi-Form Master Report
- Export each form as CSV
- Import all CSVs into a single Google Sheet using IMPORTRANGE
- Build a unified dashboard with cross-form metrics
- Share the live link with leadership
Or use the Google Sheets integration and skip the export entirely. The data is already there, updated in real time.
The Compliance Documentation Trail
- Export support intake responses as PDF
- Each response includes: who submitted, when, what they said (transcription), how it was triaged, and the resolution status
- Store in your compliance archive
- Full audit trail from intake to resolution, no assembly required
Filtering Before You Export
You do not always need to export everything. Filter first, then export only what matters:
| Filter | Use Case |
|---|---|
| Date range | Export this month's responses only |
| Form | Export from a specific form |
| Sentiment | Export only negative responses for issue analysis |
| Star rating | Export 4-5 star responses for testimonial review |
| Search keyword | Export responses mentioning "pricing" or "onboarding" |
| Status | Export unresolved cases for team review |
| Assignee | Export one team member's cases for performance review |
Filters apply before the export. The file contains exactly the data you selected, nothing more.
Frequently Asked Questions
Can I schedule automatic exports?
Use the Google Sheets integration for automatic, real-time data capture. Every response auto-appends to your spreadsheet without manual export. For periodic offline snapshots, the manual export takes one click.
Can I export from multiple forms into a single file?
Export each form separately and combine in your spreadsheet tool. The Google Sheets integration supports multiple sheets in one workbook for cross-form analysis.
Are voice recordings included in the export?
The export includes the AI transcription text, not the audio file itself. Audio files can be downloaded individually from the response detail page or accessed via the audio URL in the export.
Can I customize which columns appear in the export?
The export includes all data by default. Use Excel or Sheets to hide or delete columns you do not need. The comprehensive default ensures you never miss a data point.
How large can an export file be?
There is no practical limit. Exports with thousands of responses generate quickly. Large Excel files may take a few seconds to generate, but there is no cap on the number of responses you can export.
Is exported data anonymized?
By default, exports include respondent information (name, email). If you need anonymized exports for research or compliance, remove the identifying columns in Excel or Sheets after export.
Stop Spending 3 Hours on Reports Your VP Reads in 5 Minutes
The data is already there. The AI already analyzed it. The sentiment is already scored. The keywords are already extracted. The summaries are already written.
All you need to do is click Export.
The board report that used to take 3 hours of manual assembly now takes 5 minutes. The product team that used to wait for your quarterly analysis now has a self-serve spreadsheet. The compliance team that used to request audit trails now downloads them directly.
Your data should work as hard as your team does.
Export Your First Report — Free plan available. No credit card required.
Related Reading
Ready to build smarter forms?
Start collecting voice, video, and structured feedback in under 2 minutes.
Get Started Free